Bookkeeper

*JOB SUMMARY* Provides accounting services to assigned client sites throughout the diocese.
Typical accounting services include payroll processing, posting journal entries to the general ledger, maintaining both AP and AR records, reconciling balance sheet accounts, preparing and analyzing financial statements, assisting in the preparation of the annual budget.
*JOB RESPONSIBILITES* 1.
Posts all of the following transactions to the financial accounting system: · Deposits generated by the site office staff for all funds received at the site · Payables as bills are received or encumbrances established · Disbursements for payables and other requests for payment · Periodic liability payments · Interest and other deposits made to savings accounts held in the Deposit & Loan company at the Pastoral Center · Journal entries needed to make adjustments to the general ledger · Payroll information · Adjustments to accounts/tuition receivable balances · Budget information by month once approved by the site 2.
Prepares: · Monthly balance sheet reconciliations · Monthly financial statements including profit & loss, balance sheet and cash flow · Transaction listings in a variety of formats to show historical data for the purpose of preparing the annual budget · Periodic vouchers based on the accounts receivable sub-ledger and provides those to the front office staff for distribution and contact with clients 3.
Maintains: · All financial files & supporting documentation following guidance in the Diocesan Financial Polices & Procedures Manual · Necessary and updated reference material for the IRS, DOL, SSA, State of Florida and Diocese of Pensacola-Tallahassee 4.
Performs regular analysis of: · Financial statements to validate all transactions have been properly recorded · Financial statements to provide principals/pastors/finance councils verbal and/or written communication as to the financial condition of their site · Accounts receivable subsidiary ledger detail for assigned schools to ensure balances are in agreement with the general ledger 5.
Ensures the internal control system as required by diocesan policy is being followed from the perspective of a bookkeeper and to the extent possible from the position.
This means that transactions are not posted or checks produced unless they are adequately documented and approved by appropriate authority.
This includes periodic training of employees on the internal control system that must be followed by the site.
6.
Cross trains and works with other PCAS team members to serve their clients in the event of an unexpected absence or emergency.
7.
Provides advice to pastor/principal on financial management issues as they arise.
*SUPERVISION* SUPERVISED BY: Pastoral Center Accounting Services Lead SUPERVISES: N/A LEADS/GUIDES: N/A *JOB SPECIFICATIONS* EDUCATION: Minimum of a two year degree in accounting.
EXPERIENCE: At least three years of experience with QuickBooks in an office environment or another accounting software package including payroll processing.
Familiar with or knows how to perform research on all State and Federal regulations pertaining to compensation and labor issues.
LICENSES CERTIFICATIONS AND/OR REGISTRATION: Valid Florida driver’s license.
The applicant must pass a criminal background screening and Fair Credit Reporting Act (FCRA) credit check prior to any job offer.
EQUIPMENT/TOOLS/WORK-AIDS: Computer, typewriter, calculator, photocopier and facsimile machines.
SPECIALIZED KNOWLEDGE & SKILLS: Strong arithmetic skills and proficiency in Microsoft Office; must be able to work independently and have good organizational skills.
Must be able to communicate effectively in writing and verbally.
PERSONAL TRAITS, QUALITIES & APTITUDES: Most importantly, must be able to demonstrate critical thinking skills and be able to apply learning and experience to new situations.
Must be highly organized to identify and execute the absolute periodic requirements needed by a client.
Must be flexible and able to perform a variety of duties, often changing from one task to another of a different nature without loss of efficiency or composure.
Must be able to communicate effectively with people from all socioeconomic backgrounds and have a professional appearance and demeanor.
WORK CONDITIONS: Inside environment, protected from weather, but not necessarily from temperature changes.
PHYSICAL DEMANDS/TRAITS: Must be able to: · Perceive characteristic of objects through the eyes · Express or exchange ideas by means of the spoken word · Perceive the nature of sounds by the ear · Sit for prolonged periods of time · Lift, carry, push or pull 10 lbs maximum Job Type: Full-time Pay: $18.
50 - $20.
00 per hour Benefits: * 401(k) * 401(k) matching * Dental insurance * Health insurance * Life insurance * Paid time off * Vision insurance Experience level: * 3 years Physical setting: * Office Schedule: * Monday to Friday Experience: * Accounting: 3 years (Required) Work Location: In person